Xorbix Technologies
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Project Description

A leading corporate wellness provider, offering preventive health and wellness solutions, partnered with Xorbix Technologies to modernize its digital ecosystem. With a rapidly expanding client base and an evolving service portfolio; including Health Risk Assessments (HRA), Health Coaching, and Medical Surveillance. The organization needed a unified, secure platform to deliver seamless wellness experiences. Leveraging its expertise in custom software development and healthcare IT solutions, Xorbix set out to build a centralized portal that integrates all wellness functions under one compliant and scalable system.

Challenge

Problem

1. Existing wellness tools were fragmented across multiple systems, creating inefficiencies for users.

2. Employees faced difficulty accessing their health risk assessments, coaching plans, and wellness data.

 

3. Administrators lacked a unified dashboard to monitor program usage and outcomes.

 

4. The absence of centralized data made it challenging to analyze aggregate health trends.

5. Maintaining HIPAA compliance and ensuring data privacy became complex as new modules were added.

6. The legacy systems lacked scalability to support the company’s growing client base and evolving service offerings.

 

Project Goals

Technical Goals

  • Develop a centralized, HIPAA-compliant wellness portal to unify all wellness functions.
  • Ensure secure data handling and scalable architecture for future service expansion.
  • Integrate seamlessly with existing internal and third-party systems.

Functional Goals

  • Combine Health Risk Assessments (HRA), Health Coaching, and Wellness Communications into a single accessible platform.
  • Introduce Medical Surveillance features to track required appointments based on job roles.
  • Create role-based access for employees, coaches, and administrators.

Analytical Goals

  • Enable administrators to view aggregate health data, utilization rates, and program performance.
  • Provide real-time reporting and billing insights through an intuitive dashboard.
  • Support data-driven decision-making with visual analytics and exportable reports.

Solution

Xorbix collaborated closely with the client to design and develop a custom, HIPAA-compliant wellness portal that replaced unreliable third-party tools. The solution was implemented through three structured phases, each targeting a critical aspect of employee wellness and compliance management.

Custom-Built Wellness Platform

  • Replaced the outdated national HRA software with a fully customized solution tailored to the client’s workflow.
  • Ensured data accuracy, compliance, and user-friendly access for both employees and administrators.
  • Leveraged Xorbix’s healthcare software development expertise to create a secure, scalable, and integrated system.

Phase 1 – Health Activity Tracker (HAT)

  • Developed a module to record employees’ daily health and activity data.
  • Offered real-time dashboards for employees to monitor their wellness progress.
  • Enabled administrators and coaches to gain a holistic view of employee health metrics.
  • Utilized modern web technologies and mobile-friendly design to ensure accessibility and engagement.

Phase 2 – Health Risk Assessment (HRA) System

  • Designed a data-driven assessment tool to evaluate employee health risks accurately.
  • Integrated personalized health coaching recommendations based on assessment outcomes.
  • Improved accuracy over legacy systems by automating data validation and reducing manual errors.
  • Incorporated AI-powered insights to enhance predictive health analytics, a key strength of Xorbix’s AI solutions.

Phase 3 – Medical Surveillance Module

  • Introduced a system to manage job-specific medical requirements and appointments.
  • Automated scheduling for regulatory exams such as respiratory and audio tests.
  • Linked job roles to required medical encounters for streamlined tracking.
  • Integrated OSHA-compliant digital forms, allowing employees to complete documentation online.
  • Delivered a centralized monitoring interface for administrators and healthcare providers to ensure compliance and efficiency.

High Level Architecture

Innovations

  • Centralized Wellness Portal: Unified HAT, HRA, and Medical Surveillance under one platform.
  • Accurate Health Tracking: Improved data precision through tailored HAT and HRA systems.
  • Interactive PDF Form Editor: Enabled digital completion of wellness and medical forms.
  • Open-Source Efficiency: Reduced licensing costs with an in-house PDF editor.
  • Seamless Connectivity: Linked employees, administrators, and providers in real time.

Security

  • HIPAA-Compliant Framework: Ensured full regulatory compliance and data privacy.
  • Data Encryption: Protected sensitive health data at rest and in transit.
  • Role-Based Access: Restricted system access based on defined user privileges.
  • Secure Cloud Hosting: Deployed on Microsoft Azure for high reliability.
  • Continuous Monitoring: Included audits, real-time logging, and threat detection.

Core Technologies

  • Backend: Microsoft .NET platform using ASP.NET and VB.NET.
  • Frontend: UI for ASP.NET AJAX 2014 for responsive interfaces.
  • Database: Microsoft SQL Server for secure data management.
  • Hosting: Microsoft Azure for scalable cloud deployment.
  • Integration: Modular design supporting future system extensions.

Process

Collaborative Development Team

  • A multidisciplinary Xorbix team of developers, UI/UX designers, QA engineers, and project managers led the initiative.
  • Leveraged Xorbix’s custom software development and enterprise integration services for seamless functionality.
  • Maintained close collaboration with the client to ensure all wellness and compliance needs were accurately addressed.

Agile Development Approach

  • Adopted an Agile methodology, dividing the project into three focused phases for incremental improvements.
  • Prioritized scalability, performance optimization, and intuitive design in each development sprint.
  • Transformed complex wellness data into actionable insights through structured data engineering.
  • Integrated Xorbix’s best practices in portal development, ensuring efficiency and adaptability across all modules.

Quality Assurance & Continuous Improvement

  • Conducted extensive QA testing, including functionality, UI/UX, and responsiveness verification.
  • Validated HRA data accuracy and system stability across multiple user scenarios.
  • Addressed development challenges like system refactoring and performance enhancement through iterative feedback.
  • Emphasized continuous improvement, a hallmark of Xorbix’s managed services, to ensure lasting reliability post-deployment.

Results

  • Enhanced User Experience: Employees and administrators now enjoy seamless navigation, quick access to vital information, and efficient management of health encounters and appointments.
  • Improved Operational Efficiency: The integrated Medical Surveillance module streamlined tracking of job-specific medical checks, reducing overhead and ensuring timely compliance.
  • Accurate & Reliable Health Data: Transitioning to a custom-built platform eliminated prior inaccuracies, significantly improving the precision of health risk assessments and wellness insights.
  • Reduced Licensing Costs: The in-house, open-source–based PDF Form Editor saved the client thousands in annual licensing fees while maintaining robust functionality.
  • Future-Ready Scalability: The modular architecture enables effortless expansion with new wellness features and regulatory integrations as business needs evolve.

Empower your wellness initiatives with secure, data-driven, and scalable digital health solutions.

Contact Xorbix

A trusted partner in custom healthcare software development and digital transformation.

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Address

802 N. Pinyon Ct,
Hartland, WI 53029

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(866) 568-8615

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